Onboarding Intake Form

1 · Company

Legal business name Trade name / DBA

Entity type State of formation

Formation date Federal EIN

Physical business address (not a PO box)

Mailing address, if different Main phone

Website What the business does, in one line

Fiscal year end Accounting basis today

Revenue last full year Expected revenue this year

States registered to do business Sales tax registrations (state, account number)

Employees Payroll provider

Your CPA or tax preparer (firm, contact, email)

2 · People and approvals

Role	Name	Email
Primary contact
Authorized signer
Approves bills
Second approver
Card administrator
Receives reporting

Bills above this amount need a second approval Owners of 25% or more (names and rough %)

Owner dates of birth and Social Security numbers are entered by each owner directly in the card issuer's application. Do not enter them here.

3 · Banking

Bank	Account type	Last 4	Used for

Last four digits only. Never enter a full account number here.

Who administers online banking and will create our login Merchant processor or deposit source

Account to fund bill payments from Account to auto-pay the card balance

Loans, lines of credit or leases (lender, rough balance)

Bank access we need. Create a separate online banking login for DFS, with its own username and its own multi-factor device. Give it rights to view accounts and transactions, download statements, and authorize data connections, which is what lets us connect and maintain the bank feed. Do not give it rights to move money: no transfers, no wires, no bill pay, no ACH origination, no user management. Never share your own login with us.

I will create a DFS banking login with statement and data-connection rights, and no payment or transfer rights. I understand DFS sets its own password and multi-factor device for that login, and that I can revoke it at any time. If your bank cannot create such a login, tell us here and we will agree an alternative

4 · Your books today

Accounting software in use Who does the bookkeeping today

Last month closed and reconciled Years of history to carry into Xero

Vendor bills a month, roughly Customer invoices a month, roughly

Vendors who received 1099s last year Do you track inventory

Do you report by location, department, property or job? Which? Anything unusual about the books we should know

5 · Invoices and payments

Remit-to address for customer payments Contact shown on outgoing invoices

Payment terms you offer customers Terms your vendors give you

We want customers to be able to pay invoices online, by card or bank transfer.

6 · Company cards

Credit line you would like to request Current card spend a month, roughly

Card holder	Email	Monthly limit

7 · Documents

Tick what you are sending with this form. Send them through the secure link your DFS contact gave you.

EIN confirmation letter (CP-575) or a filed return showing the EIN Articles of organization or incorporation Most recent filed business tax return Last three months of bank statements

Voided check or bank letter Trial balance and financial statements Loan statements and schedules

Anything else you are sending

8 · Confirmation

Completed by Title

Date The information above is accurate, and I authorize Daniel Financial Systems to set up and administer the accounting, bill payment and card accounts described, with approvals and card limits remaining under our control.

Onboarding intake form